Europlanet Science Congress 2020
Virtual meeting
21 September – 9 October 2020
Europlanet Science Congress 2020
Virtual meeting
21 September – 9 October 2020

Code of conduct

EPSC2020 is committed to providing a safe, welcoming and inclusive experience for participants and abides by the Europlanet Society’s diversity commitment.

Participants, including organizers, speakers, volunteers, sponsors, staff and other attendees are expected to abide by the following code of conduct.

Professional conduct

  • EPSC2020 is a professional networking experience and all attendees, including speakers, organisers, volunteers, sponsors, should be kind to, and respectful of, all.
  • EPSC2020 is committed to equality of opportunity, to ensure the conference experience does not discriminate against any individual on the basis of their gender, disability, ethnicity, religion or belief, sexual orientation, marital status, age, nationality or socioeconomic background, or other protected characteristics not related to scientific merit.
  • EPSC2020 expects a diversity of views and opinions to be welcomed by open and constructive criticism of ideas, while personal attacks (verbal or otherwise) on individuals will not be accepted.
  • Harassment, bullying or intimidation will not be tolerated, and anyone asked to stop unacceptable behaviour is expected to comply immediately. Harassment includes but is not limited to inappropriate or intimidating behaviour and language, unwelcome jokes or comments, unwanted attention, offensive images, sharing digitial information without permission, and online stalking. Harassment, sexual or otherwise, is a form of misconduct that undermines the integrity of the meeting.
  • EPSC2020 expects anyone that may observe, or be subject to, any violations against these rules to follow the reporting procedures (details of reporting procedures to follow).

Recording by photo, film, or other means

  • It is prohibited to retain or share scientific material shown in any oral or poster presentations if they have been marked as 'private' in the programme and/or include the ‘no sharing’ icon.
  • EPSC2020 follows the guideline for consent related to pictures of a person in a public space under the EU General Data Protection Regulations. Recording via video, photograph, or other means of participants to the EPSC2020 is, in general, allowed as long as people are not shown in incriminatory or private situations and images are not used in a misleading or derogatory way. It is recommended that permission be sought from anyone that is identifiable on a recording.

Social media

EPSC2020 encourages open discussion on social media (Twitter, Facebook, etc.) and blogging platforms during the conference. The following rules aim to provide means by which EPSC2020 participants can embrace social media while at the same time remaining respectful of presenting authors’ work and protecting their research output:

  • It is prohibited to retain or share any scientific material at the conference if it has been marked as 'private' and/or includes the 'no sharing' icon. Never post any images or video online without the authors’ explicit permission.
  • The default assumption is to allow open discussion of EPSC2020 oral and poster presentations on social media. However, please respect any request from authors to not disseminate the contents of their presentation if it has been marked as private and/or if they display the 'no sharing' icon.
  • The professional conduct outlined in this Code of Conduct is expected to be applied to social media.

You are invited to include the official hashtag, #EPSC2020, when sharing snippets of your time at the conference on Twitter and elsewhere on social media.

The 'no sharing’ icon

The following icon may be downloaded for inclusion on slides or posters to clearly express when an author does not give permission to have their results shared via any social media networks, blogs or by any other communication channel.

Download icon

Any questions about this code of conduct should be directed to the organizers by email.